What is a POS system?
A Point Of Sales System can be defined as a system that combines hardware and software in a way that allows business owners to take transactions and simplify the key day-to-day operations of their businesses.
The two most common software components of a POS system are on-premise and crowd-based. The hardware components include a register screen, bar-code scanner, and credit card reader; as well as a cash drawer and receipt printer.
Essentially, a POS is meant to help business people tackle the frequent attacks by hackers targeting their online transactions. For this reason, every business that uses a POS system should always have in place solid cyber-security measures as well as effective methods of dealing with incidences as soon as they arise. The following are some 7 essential security rules to always follow with Oregon POS System:
1. Changing the Password Frequently
Changing the passwords regularly for all your networked computers as well as your other network resources is one of the most important security rules that must always be adhered to strictly. This is particularly important for businesses that have a high employee turnover rate. Therefore, whenever an employee is let go, it is advisable to change all your passwords, even though you might have changed them recently. This is because a former employee who may have left your business on bad terms may have access to his or her old accounts and tamper with the social media accounts of your business, causing a lot of harm. In addition, it is important to circulate an email to all your employees whenever an employee is let go.
2. Installing Antivirus Protection
Businesses that rely heavily on their IT resources should ideally invest in specialized security solutions instead of relying solely on basic built-in malware protection provided by most modern operating systems, including Windows 10. They should, therefore, install specialized solutions from major antivirus companies, including Norton Endpoint Security and McAfee Orchestrator, among others.
3. Refusing to Allow your Employees to Bring their Own Devices to Work
Most companies allow their employees to come to work with their personal computers as well as other devices. However, this is a very dangerous trend because it leaves your business open to security issues. This is because your company does not have the ability or the right to monitor these devices. Since these devices contain very sensitive data belonging to your company, it can cost your company millions of dollars should one of these devices land in the wrong hands.
4. Keeping Updated
Hardware and software developers keep releasing regular updates for their products in a bid to keep ahead of cybercriminals. A big percentage of these updates address potential security flaws immediately as they arise, especially in operating systems. For this reason, if you are still using unsupported and obsolete software, including Windows XP, among others, consider updating to newer software because there is much more support for them by way of updates.
5. Maintaining a Password Policy
In order to reduce the risk of sensitive data belonging to your company getting into the wrong hands, it is very important for you to maintain a strict password policy. It is a known fact that many people, including some members of your staff, use passwords that are easily hacked, including names of favorite pets, dates of birth, etc. Some other employees use very complex passwords that are hard to remember, making it necessary for them to write them down on sticky notes and sticking them on their monitors to help them remember. You should discourage this completely and make it a mandatory requirement for all employees to create passwords that they can easily remember. In addition, it is important to enforce regular password changes, especially when an employee leaves.
6. Configuring Administrative Privileges
Giving all your employees full administrative privileges to their computer at work is not a good idea at all. Ideally, you should set up appropriate access limitations for specific employees. For instance, limited user accounts in Windows will prevent account owners from doing certain things, including making any modifications to system settings, installing any software, or using external devices that are not approved. The importance of doing this is to help protect your company’s network infrastructure from increased risk of getting malware.
7. Performing Regular Security Audits
Performing frequent security audits on all the company’s potentially sensitive IT assets, including printers, cameras, computers, laptops, servers, POS systems, as well as routers is very essential. In addition, it is also essential to carry out a security audit on all your crowd-based resources, including email accounts and social networks. To do this exercise effectively, list all the devices and other network resources that you need to monitor and audit. In addition, prepare a list of all potential threats to look for.
These are 7 essential security rules to always follow with Oregon POS system.